# AI training for art galleries in London AI training for art galleries Hands-on AI training for commercial galleries, dealers, auction houses, art shippers and advisors. We set up Claude or ChatGPT on your own stock, your own clients and your own paperwork, so the admin shrinks and the selling gets sharper. 450+ executives trained. 50+ clients, including CBRE and the Daily Mail. By [Ollie Ayton](https://practical-ai-for-business.co.uk/about), founder of Practical AI, London. Last updated 15 October 2026 [Book a free 30-minute discovery call →](https://calendar.app.google/VdFNZ2w83GxmwKQ56) [Read the FAQ](https://practical-ai-for-business.co.uk/ai-training-art-galleries#faq) ## The facts - **Who it's for:** Commercial galleries, dealers, auction houses, art shippers and advisors. - **What we set up:** Claude or ChatGPT on your own stock, your own clients and your own paperwork. - **Price:** Half day £3,500 + VAT. Full day £6,500 + VAT. Ongoing partnership from £3,500 a month. Builds from £7,500. - **Where:** On site in London, and across the UK. Virtual sessions work well too. - **Afterwards:** A build shortlist of everything worth automating, back within a week. A 30-day review call is included. ## The problem The art trade runs on relationships. But most of the week goes on paperwork around them. Collection notes. Consignment notes. Shipping quotes. Condition reports. Loan letters. Fair deadlines. Stock movements. Offer letters written from scratch every time. Meanwhile the useful knowledge sits in ArtLogic, old inboxes and people's heads. A new work comes in and the right collectors are whoever someone remembers. A name from a fair gets lost by the next one. AI doesn't replace judgement, eye or relationships. It takes the legwork off them. ## What we cover Every session is built around your work. These are the jobs we see most. ### Commercial galleries and dealers - **Collector matching.** Which clients should see a new work, ranked, with reasons. - **Offer letters and follow-ups** in each sender's own voice. - **Collection, consignment and delivery notes** drafted from your stock records. - **Exhibition copy, press releases and artist bios** in the gallery's house style. - **Fair planning.** Deadlines, checklists, invites and follow-ups after the fair. - **Asking questions of your own records.** ArtLogic exports for artworks, contacts, sales and offers, turned into something you can query. ### Auction houses - **Lot descriptions and catalogue copy** drafted from specialist notes. - **Condition reports** structured the same way every time. - **Consignor follow-ups** before and after the sale. - **Research** on artists, comparables and past sales. ### Art shipping and transport - **Quotes** drafted from the enquiry in minutes. - **Crate specs** pulled from dimensions, medium and value. - **Customs and export paperwork** checked for missing details before it goes. - **Client updates** sent on time, in a consistent tone. ### Art advisors - **Collector briefs** that capture taste, budget and collection gaps. - **Market research** on artists, galleries and recent sales. - **Acquisition memos** drafted from your notes, ready to review. ### Across every team - **Meeting notes** from client calls, fairs and board meetings, turned into summaries and actions. - **Emails and routine admin.** - **Reports and data.** Sales, visitor and event figures turned into trends you can act on. - **Less manual PowerPoint and Excel.** - **Scheduled briefings** that land in your inbox without anyone asking. One thing we're straight about. AI drafts, you sign off. A wrong provenance line is a reputational problem, and no tool changes that. We teach checking as part of every workflow. ## Real example: a St James's gallery before Frieze Masters This is a high-end St James's gallery, ahead of exhibiting at Frieze Masters. In October 2026 we ran a half-day session at the gallery with the director and the team, on their own laptops and their own material. Before the day, everyone filled in a short form on their repetitive tasks. Answers covered collection and consignment notes, shipping documents and quotes, fair deadlines, loan letters, and losing track of clients met at fairs. The session was built from that list. What we covered and built: - **Collector matching.** Using ArtLogic contacts and artworks exports plus invoice history, Claude ranks the 10 best contacts for a specific work, with reasons for each. It weighs artist affinity, period, medium, size, price band, relationship, offer history and collection fit. - **Offer letters** in the sender's own tone, drawing on the artwork details and each client's history. Short, in house voice, ready to check and send from Outlook. - **A shipping-note drafter.** Trained on three past examples, it turns pasted ArtLogic details into a Word-ready note and flags any missing fields. - **Fair planning from the inbox.** Claude pulled everything on the gallery's Frieze Masters stand out of email into one document: dates, pre-vetting, open bills, the insurance premium, the booth, who's doing what and key dates. - **Catching mistakes.** On the same run it spotted a booth number that didn't match between the emails and an invoice. - **Inbox triage.** A quick read of everything since a set date, what's unread and what needs a reply, then help drafting the replies. - **Meeting recall.** Recorded client and fair conversations you can ask later: booth dimensions, names, prices. The phone app records in-person chats, or you capture your notes straight after a conversation at a fair. - **Researching a new buyer** before the next conversation. - **Receipts into a spreadsheet.** A folder of photographed fair receipts turned into an expenses sheet. - **Briefing by voice.** Talking through a client meeting, the structure you want and where the figures live, then letting Claude build the proposal or deck. - **Context files.** A personal Claude folder for each person, with an "About me" built by Claude interviewing them, a gallery context file, and tone-of-voice guides for collectors, trade and institutions, built from their own sent emails. Subfolders cover stock, clients, correspondence, fairs and projects. - **House rules built in.** Plan before doing anything bigger than a letter. Never invent facts. Provenance and exhibition history only as recorded: flag any gap, never fill it. - **Skills shared across the gallery.** Build once, publish to the team, and anyone runs it with the same result. - **Safe set-up.** Training on your data switched off, and connectors set to ask before acting on anything sensitive. - **Scheduled tasks.** A 9am daily calendar and inbox briefing, a weekly email digest and a monthly check on competitor galleries. A live connection between ArtLogic and AI tools is in progress. Until then, we worked from ArtLogic's CSV exports of artworks, contacts, and sales and offers. They work very well. Refresh them weekly, or before a fair, and the workflows run on current data. ## Also trained: Pallant House Gallery Pallant House Gallery in Chichester is home to one of the best collections of Modern British art in the country. We trained the team across sessions in November and December 2025, using ChatGPT. What we covered: - **Meeting transcripts into summaries and action items** for board, subcommittee and leadership meetings. - **Emails and routine admin.** - **Donor communications, copywriting and marketing briefs.** - **Trend analysis** of admissions and ticketing, visitor numbers, events, exhibition cycles and commercial data, working on the team's own files. - **AI project maps** for planning where there's no project management system. - **Less manual PowerPoint work.** - **Gallery and artist research,** plus deep-research competitor reports. - **Excel formulas** written and explained. - **ChatGPT Projects** for each business area, with their own instructions and files. - **Voice dictation** to give the AI proper context, fast. - **A worked prompt** for exhibition-launch emails. ## How it works ### 1\. Discovery first A discovery call, or a short pre-session form for everyone attending. Five minutes each. It maps the repetitive tasks first, so the session is about your work, not a generic demo. ### 2\. Pitched at the room's level We work with people from complete beginners to daily power users. Sessions are pitched at where the room is, and split by level or team where it helps. ### 3\. Context done properly This is what makes the outputs usable. We set up: - **About you:** role, clients, how you like things written. - **About the business:** what you deal in, your artists, your clients, what happens at a fair. - **Tone of voice:** pulled from your own sent emails, for collectors, trade and institutions. ### 4\. Your own material Bring real stock, real client lists, real correspondence and your ArtLogic exports. We build on them live. Everything we make is shared back to the team. ### 5\. The right tools Usually Claude Cowork as the workspace, Granola for meeting notes and Wispr Flow for voice. ChatGPT if that's what your team already uses. Everything runs on a business plan, so your data isn't used to train the models. ### 6\. Afterwards A build shortlist of everything worth automating, back within a week. A 30-day review call is included. ## Pricing ### Half day £3,500 \+ VAT ### Full day £6,500 \+ VAT Often split across two teams, for example sales and operations. ### Ongoing partnership from £3,500 a month Working sessions on live work, new shared skills, office hours and priority WhatsApp support. ### Builds from £7,500 For example a collector-matching pipeline off your ArtLogic exports, or your gallery records turned into something you can ask questions of. Longer programmes and wider rollouts are priced to scale. Virtual sessions are available. FAQ ## FAQs ### How can art galleries use AI? Mostly on admin and sales. Matching collectors to new works, drafting offer letters, collection and shipping notes, exhibition copy, press releases and artist bios, and turning meeting notes into actions. AI drafts and you sign off. ### Is ChatGPT or Claude better for an art gallery? Both work. We often use Claude Cowork because it holds your gallery context, runs repeatable skills and scheduled tasks. If your team already uses ChatGPT, we build on that with Projects for each area of the business. ### Does AI work with ArtLogic? Yes. A live connection between ArtLogic and AI tools is in progress. Until then, ArtLogic's CSV exports work very well. Export artworks, contacts, and sales and offers, refresh them weekly or before a fair, and AI can match collectors, draft notes and answer questions from your records. ### Is it safe to use AI with client and collector data? Yes, if it's set up properly. We use business plans where your data isn't used for training, agree one policy for the whole team, and cover what should never go in. ### Can AI help auction houses? Yes. Lot descriptions, catalogue copy, structured condition reports, consignor follow-ups and research on comparables. Specialists stay in charge of every attribution and estimate. ### Can AI help art shipping companies? Yes. Drafting quotes, crate specs, checking customs and export paperwork for gaps, and sending client updates on time. ### How do art advisors use AI? For collector briefs, market research and acquisition memos drafted from your own notes, so more time goes on looking and advising. ### Will AI generate artwork or images for us? No. Our training focuses on admin, sales and operations. We don't cover AI imagery. ### Do my team need to be technical? No. We train complete beginners and daily power users, and pitch each session at the room's level. ### How long is the training? A half day or a full day to start. Many galleries carry on with a monthly partnership so it becomes how the team works. ### Where do you train? On site in London, and across the UK. Virtual sessions work well too. Also from Practical AI ## Where to *next.* [### AI training in London Private AI training in London, at your office, and corporate AI training across the UK. Read more →](https://practical-ai-for-business.co.uk/ai-training-london) [### AI training for leadership teams Half-day and full-day intensives for leadership teams, in person in London and across the UK. Read more →](https://practical-ai-for-business.co.uk/ai-training-for-leadership-teams) [### ChatGPT training for business ChatGPT on your real work, for a business in London or elsewhere in the UK. Read more →](https://practical-ai-for-business.co.uk/chatgpt-training-for-business) [### Team AI workshop in London What a team AI workshop in London looks like, at your office, from the first hour to what you leave with. Read more →](https://practical-ai-for-business.co.uk/ai-workshop-london) [### Claude training for business Claude and Claude Cowork on your real workflows, for business teams in London and across the UK. Read more →](https://practical-ai-for-business.co.uk/claude-training-for-business) [### Claude training in London Hands-on Claude training in London, in person at your office, led by Ollie. Read more →](https://practical-ai-for-business.co.uk/claude-training-london) [### Pricing Every price in one place, what each option includes, and how VAT works. Read more →](https://practical-ai-for-business.co.uk/pricing) ## Get your gallery's admin *off your desk.* Book a free 30-minute discovery call. We'll map where your team's time goes and what's worth fixing first. [Book a free 30-minute discovery call →](https://calendar.app.google/VdFNZ2w83GxmwKQ56)